Trial Balance Purpose, Preparation, Errors Report

Trial Balance Purpose, Preparation, Errors Report

trial balance helps

The purpose of the trial balance is to ensure that all entries made into an organization’s General Ledger are accurate and balanced. If the trial balance totals do not agree, you should try to find the error. Describe the advantages and disadvantages of using the income statement as a basis for evaluating the performance of a firm.

What is the main purpose of balance sheet and trial balance?

A trial balance summarises the closing balance of the different general ledgers of the company, while a balance sheet summarises the total liabilities, assets, and shareholder's equity in the company.

When calculating balances in ledger accounts, one must take into consideration which side of the account increases and which side decreases. To find the account balance, you must find the difference between the sum of all figures on the side that increases and the sum of all figures on the side that decreases. We know from the accounting equation that assets increase on the debit side and decrease on the credit side. If there was a debit of $5,000 and a credit of $3,000 in the Cash account, we would find the difference between the two, which is $2,000 (5,000 – 3,000).

The Importance of a Trial Balance

These entries record the changes in value resulting from a financial transaction. Every transaction is entered as a debit to one account, and a credit to another. A debit increases the amount in the account, while a credit decreases it. Double-entry bookkeeping is an accounting system that dates back to 13th Century Italy.

A general ledger is a complete record of all the transactions in every account. For example, new equipment is debited to assets, and credited to liabilities. A loan, on the other hand, is debited to liabilities and credited to assets. For someone unfamiliar with accounting terms and systems, this explanation of trial balance may not make a whole lot of sense.

What does a trial balance include?

If the value of the debit side is more, it is called the debit balance, and if the credit side is more, it becomes the credit balance. Since each transaction was journalized in a way that insured that debits equaled credits, one would expect that this equality would be maintained throughout the ledger and trial balance. If the trial balance fails to balance, an error has occurred and must be located.


When a manual recording keeping system is used, the trial balance is also used to create the financial statements. This means that the account balances in the trial balance are manually aggregated into the line items found in the financial statements. There are no special conventions about how trial balances should be prepared, and they may be completed as often as a company needs them.

Why You Can Trust Finance Strategists

For example, if a what is a trial balance sale for £100 is debited to the Sales account, and credited to the Cash account. An error of original entry is when both sides of a transaction include the wrong amount. A trial balance is also used to detect and correct errors in the recording of financial information. The following errors can be identified and should be corrected by posting relevant entries when the trial balance is not in agreement. You can prepare your trial balance at regular intervals to make sure your books are balanced.

  • Asset accounts like cash, accounts receivable, inventory, furniture, etc., show the position of the assets at the end of the accounting period.
  • A post-closing trial balance enters each and every account with zero net balance on the balance sheet.
  • If the correct amount is posted on the correct side but in the wrong account, it is not reflected in a trial balance.
  • Note that the total value of debits equals the total value of credits.
  • If you prefer to opt out, you can alternatively choose to refuse consent.

Preparing a trial balance for a company serves to detect any mathematical errors that have occurred in the double entry accounting system. If the total debits equal the total credits, the trial balance is considered to be balanced, and there should be no mathematical errors in the ledgers. However, this does not mean that there are no errors in a company’s accounting system.